A prominent personal injury law firm dedicated to advocating for the rights of injured clients is seeking a highly organized, full-time Administrative Assistant to join their successful firm. 

This role is an excellent entry-point for motivated professionals looking to launch a career in the legal field. Whether you are aspiring to become a paralegal or seeking foundational experience in litigation, this position offers high-level exposure to case management and the inner workings of a growing firm.

Key Responsibilities

• Case Management: Oversee the initiation of new legal files and ensure all client documentation is accurately organized within the case management system.
  
  
• Records Procurement: Facilitate the request and collection of medical records, insurance policies, and investigative reports.
  
  
• Communications: Draft professional correspondence and handle inquiries from clients, medical providers, and insurance adjusters.
  
  
• Paralegal Support: Assist the paralegal team with the preparation of demand packages, evidence organization, and invoice processing.
  
  
• Administrative Oversight: Manage incoming/outgoing mail and ensure all forms and authorizations are processed correctly.
  
  
• Client Interaction: Attend meetings and provide physical status updates; offer translation support for Spanish-speaking clients as needed.
  
  

Required Skills & Qualifications

• Career-Oriented: A strong interest in gaining legal experience; stable employment history is required.
  
  
• Technical Proficiency: strong computer skills and the ability to learn case management software (ATO).
  
  
• Communication: Excellent written and verbal skills; Spanish proficiency is highly preferred for client translations.
  
  
• Organization: Exceptional attention to detail and a focus on accuracy in a fast-paced environment.
  
  

salary: $40,000 - $45,000 per year
shift: First
work hours: 8 AM - 4 PM
education: No Degree Required

Responsibilities

Key Responsibilities

• Case Management: Oversee the initiation of new legal files and ensure all client documentation is accurately organized and maintained within the case management system.
  
  
• Records Procurement: Facilitate the request, follow-up, and collection of medical records, bills, insurance policies, and various investigative reports or media.
  
  
• Communications: Draft professional correspondence and handle phone inquiries from clients, medical providers, and insurance adjusters to provide updates or gather information.
  
  
• Paralegal Support: Assist paralegals with the preparation of demand packages, including scanning, copying, and organizing necessary evidence and invoices.
  
  
• Administrative Oversight: Manage incoming and outgoing mail, process invoices, and ensure all forms and authorizations are completed and filed correctly.
  
  
• Client Interaction: Attend client meetings and provide status updates; offer translation support for Spanish-speaking clients as needed.
  
  

SkillsHandling Confidential InformationScheduling AppointmentsPreparing AgendasMaintaining Calendars
QualificationsYears of experience: 1 yearExperience level: Entry Level