Administrative Assistant- Law Firm

Full Time 17 hours from now

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Employment Information

Job Level Entry Level

Experience Less Than 1 Year

Job Type Full Time

Location Palm Beach Gardens, Florida

A prominent personal injury law firm dedicated to advocating for the rights of injured clients is seeking a highly organized, full-time Administrative Assistant to join their successful firm.

This role is an excellent entry-point for motivated professionals looking to launch a career in the legal field. Whether you are aspiring to become a paralegal or seeking foundational experience in litigation, this position offers high-level exposure to case management and the inner workings of a growing firm.

Key Responsibilities

Case Management: Oversee the initiation of new legal files and ensure all client documentation is accurately organized within the case management system.
Records Procurement: Facilitate the request and collection of medical records, insurance policies, and investigative reports.
Communications: Draft professional correspondence and handle inquiries from clients, medical providers, and insurance adjusters.
Paralegal Support: Assist the paralegal team with the preparation of demand packages, evidence organization, and invoice processing.
Administrative Oversight: Manage incoming/outgoing mail and ensure all forms and authorizations are processed correctly.
Client Interaction: Attend meetings and provide physical status updates; offer translation support for Spanish-speaking clients as needed.

Required Skills & Qualifications

Career-Oriented: A strong interest in gaining legal experience; stable employment history is required.
Technical Proficiency: strong computer skills and the ability to learn case management software (ATO).
Communication: Excellent written and verbal skills; Spanish proficiency is highly preferred for client translations.
Organization: Exceptional attention to detail and a focus on accuracy in a fast-paced environment.

salary: $40,000 - $45,000 per year
shift: First
work hours: 8 AM - 4 PM
education: No Degree Required

Responsibilities

Key Responsibilities

Case Management: Oversee the initiation of new legal files and ensure all client documentation is accurately organized and maintained within the case management system.
Records Procurement: Facilitate the request, follow-up, and collection of medical records, bills, insurance policies, and various investigative reports or media.
Communications: Draft professional correspondence and handle phone inquiries from clients, medical providers, and insurance adjusters to provide updates or gather information.
Paralegal Support: Assist paralegals with the preparation of demand packages, including scanning, copying, and organizing necessary evidence and invoices.
Administrative Oversight: Manage incoming and outgoing mail, process invoices, and ensure all forms and authorizations are completed and filed correctly.
Client Interaction: Attend client meetings and provide status updates; offer translation support for Spanish-speaking clients as needed.

SkillsHandling Confidential InformationScheduling AppointmentsPreparing AgendasMaintaining Calendars
QualificationsYears of experience: 1 yearExperience level: Entry Level

Frequently asked questions

Administrative Assistant- Law Firm is located in Palm Beach Gardens, Florida.

This Administrative Assistant- Law Firm position is offered as Full Time.

This role requires Less Than 1 Year experience. Seniority level: Entry Level.

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