This role is not tied to one specific client yet and that is by design. I?m actively building a pipeline of highly-qualified Construction Administrators and Project Coordinators across Central Florida. If you have experience supporting construction, engineering, or architecture teams and you?re open to a conversation, I want to meet you. Once we connect, I take your background directly to market?knocking on doors, shaking the trees, and leveraging our established network of hiring managers to help create the right opportunity for you. I don?t just submit resumes into a black hole. I introduce you differently?through real conversations, trusted relationships, and direct access to hiring managers?rather than hoping you get noticed by applying to job postings and crossing your fingers. What I?m Looking For

• Experience as a Construction Administrator, Project Coordinator, Project Assistant, Construction Office Manager, Permit Specialist, or similar role
• Background supporting construction, engineering, or architecture teams - or like industries such as skilled trade (Roofing, Electrical, HVAC, plubming, etc.)
• Extremely organized, high attention to detail, and follow-through
• Ability to juggle multiple projects and shifting priorities
• Professional communication skills and a team-oriented mindset

Why This Opportunity Is Different This is not a resume dump and it?s not a passive ?maybe someday? posting. When I meet someone great, I actively represent them. I leverage my deep Central Florida construction network, advocate on your behalf, and introduce you directly to hiring managers who value project support. Many of my clients hire when they meet the right person?whether or not there?s a job posting live. Roles are often created because they don?t want to miss out on the right addition to their team. If you?re good at what you do and want a recruiter who knows this market and goes to bat for you, I?d love to connect. Apply here or reach out directly. Let?s talk and see what we can create together.

salary: $47,500 - $60,000 per year
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

• Providing day to day administrative and project coordination support to Project Managers, Superintendents, and leadership
• Preparing, tracking, and distributing project documentation including contracts, subcontracts, RFIs, submittals, change orders, and closeout documents
• ? Managing Certificates of Insurance, lien releases, W9s, and vendor compliance documentation
• Coordinating permitting processes, inspections, and communication with municipalities and governing agencies
• Maintaining project schedules, logs, trackers, and status reports
• Assisting with project setup, job cost tracking, and documentation within project management software
• Supporting billing processes including AIA billing, invoicing, pay applications, and change order backups
• Coordinating communication between internal teams, subcontractors, vendors, architects, and engineers
• Managing calendars, meetings, deadlines, and follow-ups to keep projects moving forward
• Maintaining accurate, organized digital and hard copy project files
• Assisting with onboarding subcontractors and vendors
• Supporting project closeout including warranties, O&M manuals, and final documentation
• Acting as the central point of coordination ensuring nothing slips through the cracks

SkillsMaintaining CalendarsOrganizationPrioritizingDecision MakingAnswering PhonesPermittingData EntryExcel (3 years of experience is required)Oral CommunicationProblem SolvingWritten CommunicationProject CoordinationVendor ManagementVendor RelationsPurchasing/Procurement
QualificationsYears of experience: 3 yearsExperience level: Experienced