Contract Administrator

Are you a meticulous professional with a passion for the legal and operational intricacies of the construction industry? Seeking a high-caliber Contract Administrator to serve as a cornerstone of the project management team.

In this role, you will do more than just manage paperwork; you will be the guardian of our project integrity. You will operate at the intersection of law, finance, and operations, ensuring that every agreement-from multi-million dollar master contracts to specialized subcontracts-is structured for success. This is a vital position that offers the opportunity to influence the financial health and risk profile of large-scale infrastructure and construction projects.

 
location: Jordan, Minnesota
job type: Permanent
salary: $65,000 - 75,000 per year
work hours: 8am to 5pm
education: High School
 
responsibilities:
Contract Administration:

• Administrate and oversee the entire contract lifecycle, from initial review and negotiation to execution, amendments, and closeout.
  
  
• Review and analyze contract terms, conditions, and requirements to ensure compliance with company policies, legal regulations, and project specifications.
  
  
• Prepare and distribute contract documents, including bid packages, subcontract agreements, change orders, and related correspondence.
  
  
• Maintain organized and up-to-date contract files, including all relevant documentation, correspondence, and approvals.

Subcontractor and Vendor Management:

• Assist in developing subcontract agreements in coordination with Project Managers including contract, conditions and scope.
  
  
• Monitor subcontractor performance, ensuring adherence to contractual obligations, timelines, and quality standards.
  
  
• Manage subcontractor and vendor relationships, addressing concerns, resolving disputes, and ensuring contract compliance.

Change Order Management:

• Evaluate change order requests, assessing the impact on cost, schedule, and project scope.
  
  
• Collaborate with project managers, estimators and prepare change orders.
  
  
• Track and document change order approvals, ensuring accurate billing and cost accounting.

Risk Management and Compliance:

• Collaborate with the legal team to mitigate risks, resolve disputes, and address non-compliance issues.
  
  
• Ensure adherence to legal and regulatory requirements, including insurance, bonding, licensing, and permits.

Contract Performance Monitoring:

• Monitor contract performance metrics, milestones, and deliverables.
  
  
• Conduct periodic contract audits to ensure compliance with contractual obligations and performance standards.
  
  
• Collaborate with project teams to resolve performance-related issues and implement corrective actions as necessary.

Communication and Documentation:

• Facilitate effective communication between project stakeholders, clients, subcontractors, and legal teams.
  
  
• Prepare and present contract-related reports, summaries, and updates to management and project teams.
  
  
• Maintain accurate and organized contract documentation, correspondence, and records.

The essential functions of this role include:

working up to 5 hrs of overtime per week 
qualifications:

• Experience level: Experienced
• Minimum 2 years of experience
• Education: High School

 
skills: Contract Administration