Are you ready to move beyond scheduling and become the operational linchpin for senior leadership at a forward-thinking organization? We are seeking an Executive Assistant who thrives in a high-stakes, dynamic environment, possessing the strategic foresight to anticipate needs, the impeccable judgment to handle confidential matters, and the organizational prowess to orchestrate complex global travel and high-level meetings flawlessly. This is not just an administrative role?it's a critical partnership where your proactive mindset directly influences executive efficiency and corporate strategy. If you are a seasoned professional with 3+ years supporting C-level executives who is ready to take ownership of an executive office and drive daily execution with precision, we want to hear from you. Transform your career and partner with us to achieve our ambitious goals.

salary: $70,000 - $80,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

Executive and Administrative Management

• Manage complex calendars, scheduling appointments, prioritizing conflicting demands, and ensuring the Executive is prepared for all meetings
  
  
• Heavy travel arrangements- Coordinate all aspects of domestic and international business travel, including detailed itineraries, flight bookings, accommodations, and ground transportation
  
  
• Prepare, process, and reconcile detailed expense reports, invoices, and budget summaries
  
  
• Handle incoming and outgoing communications (emails, calls, correspondence), drafting professional responses and correspondence on behalf of the Executive
  
  

Operational and Strategic Support

• Prepare, compile, and distribute materials for key meetings (e.g., leadership meetings, quarterly reviews), including agendas, presentations, and meeting minutes
  
  
• Serve as the confidential liaison and primary point of contact between the Executive, internal stakeholders (senior leadership, employees), and external partners (clients, vendors)
  
  
• Take ownership of and manage special projects, research assignments, and initiatives from conception to completion
  
  
• Maintain a highly organized, secure, and accessible system for physical and electronic files and confidential company documents
  
  

Required

• Minimum of 5 years of professional experience supporting C-level or Senior Executive leaders in a corporate environment
• Superior proficiency with standard office software suites and a demonstrated ability to learn new technologies quickly

The essential functions of this role include:working in a smoke free environment
SkillsWritten CommunicationMicrosoft OfficeOrganizational SkillsInterpersonal SkillsHandling Confidential InformationCalendar Management (3 years of experience is required)Travel CoordinationMeeting logistics (3 years of experience is required)Professional Correspondence (3 years of experience is required)Excel (3 years of experience is required)Outlook (3 years of experience is preferred)Video conferencing tools (3 years of experience is required)PowerPoint
QualificationsYears of experience: 3 yearsExperience level: Experienced