Ready to elevate our leadership team? If you are a high-level Executive Assistant who thrives in a fast-paced environment and takes pride in seamless execution, we want to hear from you. We are seeking a dedicated professional with the right experience who can anticipate needs, manage complex priorities, and serve as a strategic partner to our executive office. This is a unique opportunity to become a vital part of our mission, influence our company culture, and help drive our global operations forward with precision and excellence. 

salary: $80,000 - $90,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

Executive Support & Communications

• Calendar & Meeting Management: Strategically manage the CEO?s calendar, prioritizing high-value appointments and coordinating complex internal and external schedules
  
  
• Executive Liaison: Serve as a primary point of contact between leadership, internal teams, and stakeholders; manage all executive communications with a focus on accuracy and confidentiality
  
  
• Digital Presence: Oversee the CEO?s digital footprint, including email, social media, and video conferencing, acting as a professional voice across all platforms
  
  

Operations & Logistics

• Travel & Itineraries: Orchestrate comprehensive domestic and international travel arrangements, including detailed itineraries and logistics for the CEO and key team members
  
  
• Event & Trade Show Management: Lead the planning and execution of on-site and off-site events, trade shows, and conferences, including vendor management and onsite partner relations
  
  
• Process Optimization: Proactively propose and implement improvements to internal workflows and office systems to increase efficiency
  
  
• Reporting & Projects: Prepare high-level presentations, reports, and spreadsheets for special projects and strategic initiatives
  
  

Culture & Facility Management

• Brand Ambassador: Uphold the company?s core values and culture, managing facility standards to ensure a professional office environment
  
  
• Onboarding: Facilitate new hire integration by coordinating technology, training, and welcoming procedures
  
  

The essential functions of this role include:working in a smoke free environment
SkillsProject Management Skills and ToolsExecutive Support (3 years of experience is required)Detail OrientedPowerpoint (2 years of experience is required)Outlook (2 years of experience is required)Teams (2 years of experience is required)Oral CommunicationWritten CommunicationHandling Confidential InformationMicrosoft OfficeOrganizational SkillsInterpersonal SkillsTravel Arrangements (2 years of experience is required)Working Independently
QualificationsYears of experience: 3 yearsExperience level: Experienced