Executive Assistant

Full Time 7 hours ago

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Employment Information

Job Level Entry Level

Experience Less Than 1 Year

Job Type Full Time

Location Ronkonkoma, New York

Location: Ronkonkoma, NY (Long Island) Industry: Aerospace & Aviation Manufacturing / Distribution

Job Summary We are seeking a highly organized, tech-savvy Executive Assistant to support our senior leadership team at our Long Island headquarters. This is a high-impact role that balances traditional executive support with technical operational management. The ideal candidate will be a NetSuite power user who can leverage the ERP system to provide data-driven insights, manage approvals, and streamline workflows for a global leader in industrial tooling.

salary: $75,000 - $85,000 per year
shift: First
work hours: 8 AM - 4:30 PM
education: Associate

Responsibilities

Executive Workflow & NetSuite Management:
- Act as the primary point of contact for the CEO/President, managing high-volume calendars and prioritizing sensitive communications.
- Utilize NetSuite ERP to generate real-time reports, manage executive-level approvals (Expenses, POs), and run saved searches for operational tracking.
- Ensure data integrity within the NetSuite CRM for key global accounts and vendor relationships.
Logistics & Headquarters Coordination:
- Coordinate complex domestic and international travel itineraries, including logistics for industry trade shows and client site visits.
- Manage on-site facility coordination for the Ronkonkoma headquarters, including board meetings and VIP guest visits.
Project Oversight:
- Serve as a liaison between the New York headquarters and regional distribution centers to ensure unified reporting and communication.
- Prepare high-stakes correspondence, legal documents, and presentation decks for quarterly business reviews.

SkillsExecutiveNetsuiteWritten CommunicationMicrosoft OfficeBookkeepingJournal EntriesPhones
QualificationsYears of experience: 3 yearsExperience level: Experienced

Frequently asked questions

Executive Assistant is located in Ronkonkoma, New York.

This Executive Assistant position is offered as Full Time.

This role requires Less Than 1 Year experience. Seniority level: Entry Level.

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