The Role This is a dual-impact position designed for a candidate who is as comfortable with complex QuickBooks Online reconciliations as they are with managing vendor contracts and office logistics. You will work in close coordination with our outside CPA to maintain bulletproof financial records while ensuring the daily administrative engine of the facility runs flawlessly.

Key Responsibilities

• General Ledger & Closing: Manage the full GL, performing all monthly closing procedures, accruals, and adjusting entries.
  
  
• Accounts Management: Oversee the entire A/P and A/R lifecycle, including 3-way invoice matching, vendor disbursements, and proactive client collections.
  
  
• Financial Reporting: Generate monthly income statements and balance sheets for management review.
  
  
• Reconciliations: Perform comprehensive bank and credit card reconciliations, resolving all variances with high attention to detail.
  
  
• Payroll & HR Admin: Oversee payroll processing, maintain employee records, and manage onboarding workflows.
  
  
• Office Management: Negotiate vendor contracts, manage facility supplies, and streamline administrative SOPs.
  
  

Qualifications

• QuickBooks Online Expertise: Minimum 2-3 years of direct experience with the Online version (required).
  
  
• Accounting Foundation: 3+ years of Full Charge Bookkeeping experience; an Accounting degree is a significant plus.
  
  
• Technical Savvy: Advanced proficiency in MS Excel and experience with payroll systems (e.g., ADP).
  
  
• Leadership: Ability to manage clerical workflows and communicate effectively with both production staff and executive leadership.
  
  

salary: $80,000 - $90,000 per year
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

Core Responsibilities

General Ledger & Financial Control Maintain the full general ledger and lead the month-end closing process in partnership with an outside CPA. Record complex journal entries, manage accruals, and ensure all records follow GAAP standards to maintain financial integrity.



Accounts Management (AR/AP) Execute the end-to-end A/P cycle, including 3-way matching and vendor payments. Oversee A/R functions by generating accurate invoices, posting payments, and managing proactive collections to optimize company cash flow.





Reconciliations & Reporting Perform meticulous bank and credit card reconciliations to resolve discrepancies immediately. Generate internal financial reports, including Income Statements and Balance Sheets, for management review and strategic decision-making.

Office & Payroll Management Willingly oversee Office Management duties, including facilities coordination and vendor contracts. Manage the full payroll process, maintain employee records, and handle administrative workflows to ensure smooth daily operations at the distribution center.




SkillsBank Reconciliations
QualificationsYears of experience: 3 yearsExperience level: Experienced