Office Manager

Full Time 2 weeks ago

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Employment Information

Job Level Entry Level

Experience Less Than 1 Year

Job Type Full Time

Location Louisville, Colorado

A client of ours located in Louisville, KY is looking for a versatile Office Manager to serve as the primary face and operational lead of their regional headquarters. This individual will act as a central hub for the organization, coordinating between departments and providing dedicated support to the executive leadership team. The ideal candidate is a proactive problem-solver who excels at managing complex schedules, building professional relationships, and maintaining a high-functioning workspace. This is a full-time permanent position that offers a competitive salary and benefits package.

salary: $53,000 - $60,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Provide direct administrative assistance to the Vice President and the broader leadership team, including managing intricate calendars across different time zones.
Act as a key liaison for internal and external partners, tracking departmental priorities and following up on critical action items.
Manage departmental budgets by reconciling travel expenses and processing invoices in compliance with corporate standards.
Utilize HR tools and platforms to assist with basic reporting, data entry, and departmental documentation needs.
Provide essential coverage and backup support for the Executive Assistant as required.
Manage the reception area and central switchboard, greeting guests and directing inquiries with high professionalism.
Coordinate all physical office needs, including supply procurement, vendor management, mail logistics, and general facility requests.
Oversee the logistics for company-wide meetings and corporate events, including venue scheduling, catering, and material preparation.
Establish and maintain structured cloud-based filing systems to ensure efficient data retrieval and team collaboration.

SkillsMicrosoft OfficeScheduling AppointmentsMaintaining CalendarsOrganizationAnswering PhonesOffice SupportWorking IndependentlyFront DeskHuman ResourcesExpense Reports
QualificationsYears of experience: 5 yearsExperience level: Experienced

Frequently asked questions

Office Manager is located in Louisville, Colorado.

This Office Manager position is offered as Full Time.

This role requires Less Than 1 Year experience. Seniority level: Entry Level.

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