A client of ours located in Louisville, KY is looking for a versatile Office Manager to serve as the primary face and operational lead of their regional headquarters. This individual will act as a central hub for the organization, coordinating between departments and providing dedicated support to the executive leadership team. The ideal candidate is a proactive problem-solver who excels at managing complex schedules, building professional relationships, and maintaining a high-functioning workspace.  This is a full-time permanent position that offers a competitive salary and benefits package. 

salary: $53,000 - $60,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Provide direct administrative assistance to the Vice President and the broader leadership team, including managing intricate calendars across different time zones.
  
  
• Act as a key liaison for internal and external partners, tracking departmental priorities and following up on critical action items.
  
  
• Manage departmental budgets by reconciling travel expenses and processing invoices in compliance with corporate standards.
  
  
• Utilize HR tools and platforms to assist with basic reporting, data entry, and departmental documentation needs.
  
  
• Provide essential coverage and backup support for the Executive Assistant as required.
  
  
• Manage the reception area and central switchboard, greeting guests and directing inquiries with high professionalism.
  
  
• Coordinate all physical office needs, including supply procurement, vendor management, mail logistics, and general facility requests.
  
  
• Oversee the logistics for company-wide meetings and corporate events, including venue scheduling, catering, and material preparation.
  
  
• Establish and maintain structured cloud-based filing systems to ensure efficient data retrieval and team collaboration.
  
  

SkillsMicrosoft OfficeScheduling AppointmentsMaintaining CalendarsOrganizationAnswering PhonesOffice SupportWorking IndependentlyFront DeskHuman ResourcesExpense Reports
QualificationsYears of experience: 5 yearsExperience level: Experienced