Our client, a rapidly expanding leader in the construction industry, is seeking a growth-minded Accounts Receivable Specialist. Operating across multiple states, this firm is looking for a proactive professional to stabilize their front-end AR processes with a clear trajectory for growth alongside the company's growth. Previous construction experience and lien processing experience is required. If you are interested in learning more, please apply and send your resume to Angela.Chang@randstadusa.com. 

salary: $60,000 - $70,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Upload new customer records and supporting documentation into QuickBooks Online (QBO) on a daily basis.
• Create project estimates in QBO based on approved sales details.
• Verify that all customer information?including name, address, and project details?perfectly matches Salesforce data.
• Convert approved estimates into active invoices daily.
• Review each invoice for accurate pricing, proper billing, and correct payment terms.
• Tag or note invoice numbers within the related Salesforce opportunity to ensure cross-system visibility.
• Apply and record payments received via checks, cash, credit cards, and third-party finance companies daily by noon.
• Verify daily deposits match QuickBooks totals to eliminate unapplied balances.
• Synchronize Salesforce by updating payment statuses and marking related finance tasks as cleared.
• Maintain the daily/weekly Cash Flow Tracker, noting total payments received and any pending finance deposits.
• Generate weekly AR review packages, including AR Aging Summaries, Payments Received, and Cancellation Reports.
• Collaborate with the Controller and CFO during weekly review meetings to provide summarized updates.
• Ensure absolute data synchronization between Salesforce and QuickBooks Online.
• Proactively identify and flag discrepancies in contract or pricing data to accounting leadership.
• Manage a weekly review of the AR Aging Report and unapplied credits, coordinating with the production team on delayed payments.

SkillsFull Cycle Accounts ReceivablePosting Payments Lien Waivers QuickBooks OnlineSalesforce Collections
QualificationsYears of experience: 5 yearsExperience level: Experienced