Executive Assistant

Full Time 1 day from now

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Employment Information

Job Level Entry Level

Experience Less Than 1 Year

Job Type Full Time

Location Long Island City, New York

A fast-growing firm specializing in strategic wealth planning and advisory services for high-net-worth clients is seeking a sharp, proactive C-Suite Executive Assistant. This high-impact role goes beyond traditional administrative tasks, serving as a strategic partner to ensure the Executive remains focused on high-value initiatives by managing schedules, communications, and special projects. Ideal candidates thrive in fast-paced environments, exercise discretion, and excel at anticipating needs and solving problems. In-office requirement: 4 days onsite in Long Island City

salary: $70,000 - $80,000 per year
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

Essential duties may include, but are not limited to, the following:

Anticipate the Executive's needs and proactively address potential issues, acting as a strategic partner in daily operations.
Manage a dynamic and complex calendar, including scheduling high-level meetings, coordinating domestic and international travel, and arranging special events.
Handle highly confidential communications and documents with discretion, accuracy, and professionalism.
Prepare, format, and proofread a wide range of correspondence; independently draft communications related to assigned responsibilities.
Collaborate with internal teams and external stakeholders to maintain momentum on key initiatives and strategic projects.
Oversee logistics, scheduling, and preparation for meetings and events, ensuring the Executive is consistently set up for success.
Screen and manage incoming communications for the Executive, serving as both gatekeeper and liaison.
Support various company activities, including client briefings, internal meetings, and events, as needed.
Provide occasional backup to other administrative staff during peak periods, absences, or vacations.

Benefits:

Benefits: Comprehensive Health, Dental, Vision. 401(k) with Employer Match
Unlimited vacation days (use with consideration)

SkillsMaintaining CalendarsOrganization
QualificationsYears of experience: 3 yearsExperience level: Experienced

Frequently asked questions

Executive Assistant is located in Long Island City, New York.

This Executive Assistant position is offered as Full Time.

This role requires Less Than 1 Year experience. Seniority level: Entry Level.

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