A fast-growing firm specializing in strategic wealth planning and advisory services for high-net-worth clients is seeking a sharp, proactive C-Suite Executive Assistant. This high-impact role goes beyond traditional administrative tasks, serving as a strategic partner to ensure the Executive remains focused on high-value initiatives by managing schedules, communications, and special projects. Ideal candidates thrive in fast-paced environments, exercise discretion, and excel at anticipating needs and solving problems. In-office requirement: 4 days onsite in Long Island City

salary: $70,000 - $80,000 per year
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

 Essential duties may include, but are not limited to, the following:

• Anticipate the Executive's needs and proactively address potential issues, acting as a strategic partner in daily operations.
• Manage a dynamic and complex calendar, including scheduling high-level meetings, coordinating domestic and international travel, and arranging special events.
• Handle highly confidential communications and documents with discretion, accuracy, and professionalism.
• Prepare, format, and proofread a wide range of correspondence; independently draft communications related to assigned responsibilities.
• Collaborate with internal teams and external stakeholders to maintain momentum on key initiatives and strategic projects.
• Oversee logistics, scheduling, and preparation for meetings and events, ensuring the Executive is consistently set up for success.
• Screen and manage incoming communications for the Executive, serving as both gatekeeper and liaison.
• Support various company activities, including client briefings, internal meetings, and events, as needed.
• Provide occasional backup to other administrative staff during peak periods, absences, or vacations.

 Benefits:

• Benefits: Comprehensive Health, Dental, Vision. 401(k) with Employer Match
• Unlimited vacation days (use with consideration)

SkillsMaintaining CalendarsOrganization
QualificationsYears of experience: 3 yearsExperience level: Experienced